Committees

The Town of Portugal Cove-St. Philip’s operates under a committee structure where each councilor chairs a separate committee. Every councilor also serves on an additional committee. The committees consist of three councilors and one staff person. The committees then address issues relevant to their particular mandate, and the Chair reports at the Public Council Meeting, held on the second and fourth Tuesday of every month. Residents who have concerns and wish to meet with a committee are welcome to do so. Our committees are aligned with particular departments of the Town, and are as follows:
 


 
Economic Development, Marketing and Communications Committee
Structure

The Committee is comprised of three elected officials, one of whom serves as chairperson.

Chairperson: Councillor Joe Butler
Members: Deputy Mayor Gavin Will, Councillor Aaron Facey
Staff:   Jeff Lawlor, Director of Economic Development, Marketing & Communications, Tony Pollard, Director of Financial and Administrative Operations 

Committee's Mandate:

To provide direction and recommendations to Council and staff on policies and issues relating to Economic Development, Tourism & Public Relations.

Committee's Duties
• This section is currently under review. Finance and Administration Committee
Structure

The committee is comprised of three elected officials, one of whom who serves as chairperson; the Town Manager, the Town Clerk and Director of Finance & Administration.

Chairperson: Deputy Mayor Gavin Will
Members: Councillor Joe Butler, Councillor Norm Collins
Staff: Chris Milley, Town Manager
Judy Squires, Town Clerk
Tony Pollard, Director, Financial & Administrative Operations

Committee's Mandate:

To provide direction and recommendations to council and staff regarding administrative and financial matters of the Town.

Committee's Duties

•Provide guidance and assist with the compilation of an annual budget; and make recommendations to the full council.
•Initiate planning activities and sessions with the full council to determine future priorities of council.
•Review regular financial updates for presentation to council and oversee adherence to the adopted budget.
•Review of accounts payable and make the necessary recommendations for payment.
•Oversee and make recommendations on tax collection policy.
•When required, assist with a five-year capital budget for recommendations to council.
•To oversee and provide direction on all staffing matters.
•To oversee and monitor adherence to the union contract and management policy.
•To provide direction on general administrative matters.
•To conduct meetings on a regular basis to fulfill the mandate of the committee
•To complete all other duties as assigned by Council.
Recreation Committee
Structure

The committee is comprised of three elected officials, one of whom who serves as chairperson; and the Director of Parks, Recreation & Community Services.

Chairperson: Councillor Johnny Hanlon
Members: Councillor Dave Bartlett, Councillor Aaron Facey
Staff: Director of Recreation & Community Services

Committee's Mandate:

To provide direction and recommendations to council and staff regarding matters related to the functions and operations of the Parks & Recreation Department, and youth issues.

Committee's Duties

•To liaise with user groups within the community to monitor the effectiveness of the department in meeting their needs.
•To ensure that appropriate recreation programs and services are selected and recommended to Council and then developed to meet the identified needs of the citizens.
•To act as a liaison between the Recreation Committee and Council.
•To keep council up to date on activities within the department.
•To provide an avenue for the youth of the community to approach the Recreation Committee and Council on matters of concern.
•To organize meaningful and beneficial recreation opportunities to youth in Portugal Cove – St. Philip's.
•To oversee the operation of the Town's recreation facilities inclusive of a full operational maintenance plan.
•To develop and update outdoor recreation facility master plans, in an effort to provide a plan for development of new outdoor recreational facilities at Voisey's Brook Park and Rainbow Gully.
•To liaise with groups in the community and other pertinent committees of council to work towards the development of a trail network for the community.
•To further develop the Tidy Towns Program in an effort to enhance the natural beauty of the community.
•To evaluate the opportunities for other recreation facility development in the community, a process that will go hand in hand with the growth of the community.
•To bring recommendations to council as needed to satisfy concerns of the committee.
•To organize special events in the community to promote community spirit.
•To ensure that forms of communications are used to keep our residents informed of Town events, activities and programs.
•To conduct meetings on a regular basis to fulfill the mandate of the committee.
Planning and Development Committee

Structure

The committee is comprised of three elected officials, one of whom who serves as chairperson;and the Planning Coordinator.

Chairperson: Councillor Norm Collins
Members: Deputy Mayor Gavin Will , Councillor Joe Butler
Staff: Les Spurrell, Planning & Development Coordinator
Planning Staff

Committee's Mandate:

To provide direction and recommendations to council and staff regarding planning and development matters for the Town.

Committee's Duties

•Under the direction of council, to initiate and ensure the compilation of a municipal plan and accompanying development regulations.
•To ensure strict compliance with the Urban and Rural Planning Act.
•To ensure that the Town adheres to all provincial and federal regulations as it pertains to planning and development initiatives.
•To initiate and ensure that all necessary updates are carried out to the plan, regulations and accompanying maps.
•To ensure that all necessary public consultations are carried out prior to any amendments or discretionary uses being permitted.
•To make recommendations to council on internal policies as it pertains to planning and development issues.
•To make recommendations to council on individual permit applications ensuring that all necessary research is completed and presented prior to the recommendations being made.
•To handle public inquiries regarding planning and development issues, and to make recommendations to council on a course of action.
•To conduct meetings on a regular basis to fulfill the mandate of the committee.
•To complete all other duties as assigned by Council.
Public Works Committee

Structure

The committee is comprised of three elected officials, one of whom who serves as chairperson; and the Director of External Operations.

Chairperson: Councillor Dave Bartlett
Members: Councillor Norm Collins, Councillor Johnny Hanlon
Staff: Director/Acting Director of Public Works

Committee's Mandate:

To provide direction and recommendations to council and staff regarding public works and infrastructure matters for the Town.

Committee's Duties

•The committee will oversee the maintenance and repairs of the Town buildings, roads, water and sewer lines, and other Town infrastructure.
•The committee will assist with planning and priorities for the public work's department, and compile policies and procedures for approval of council.
•The committee will oversee the expenditures of the department.
•The committee will make recommendations to Council on requests/correspondences from residents on public works matters.
•The committee will assist with the compilation of a five year capital works plan as required and assist with the necessary preparations to make applications for funding;
•The committee will liaise with consultants on an 'as-need' basis to ensure that all the technical needs of the Town are met.
•When necessary, meet with residents of the community to address their needs.
•To conduct meetings on a regular basis to fulfill the mandate of the committee.
•To complete all other duties as assigned by Council.

Lifestyle Center and New School

Chairperson: Councillor Aaron Facey
Members: Councillors Dave Bartlett, Councillor Johnny Hanlon
Staff: Director of Recreation, Tony Pollard, Director of Finance and Administration

Committee's Duties: 

Under review
Committees